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The appointment of a condominium administrator is mandatory by law when there are more than eight condominium owners (i.e. the owners of the property units). This is established by Article 1129 of the Civil Code, which provides for the presence of a professional figure tasked with managing the administrative, technical, and legal aspects of the condominium.

Even in blocks of flats with a smaller number of owners, the presence of a manager is still strongly recommended, as it simplifies the management of common expenses, the maintenance of facilities, and ensures greater transparency in the relationships between the residents.

An administrator, in fact, deals with:

• to convene and manage the condominium meetings;
• manage the accounts and prepare the financial statements;
• collect contributions and pay suppliers;
• manage relationships with professionals (technical, legal, maintenance);
• to ensure the application of legal regulations regarding safety and energy efficiency.

In summary, the role of the administrator becomes essential not only to fulfil a regulatory obligation but, above all, to ensure an orderly, transparent, and professional management of the condominium.

Changing the property manager is a right of the tenants and can occur in various ways, always following the procedures established by the Italian Civil Code (art. 1129 and following).

The most common method is through the condominium assembly:

It is necessary for at least two flat owners, representing one sixth of the value of the building (167 thousandths), to request the convening of an extraordinary meeting with the agenda item being the dismissal and appointment of a new administrator.

In the assembly, the revocation and the new appointment are approved by the majority required by law (majority of those present and at least half of the value of the building).

In addition to the assembly revocation, there is also judicial revocation that can be requested by one or more condominium owners before the court if the administrator is in breach of their duties or in cases of serious irregularities in the accounting management, failure to convene the assembly, or lack of transparency.

In practice, to change the administrator, it is necessary:

• check the contractual terms and the duration of the current assignment;
• to request the convening of the assembly with the item on the agenda;
• evaluate new quotes to choose a reliable, transparent professional that meets the needs of the condominium;
• approve the revocation and the new appointment with the required majorities.

Choosing a new administrator is an important step for the proper functioning of the building: a qualified professional equipped with digital tools can ensure more transparent management, cost reduction, and improved quality of communal living.

Stabili Administration Cloud will assist you at every stage of this delicate transition.

Download the FORM to communicate the cancellation.

The cost of a property management service can vary based on several factors, including the size of the building, the number of residential units, the type of services requested, and the level of digitalisation and support offered. In general, the fee for the property manager is determined by the condominium assembly and must be clearly stated in the quote approved by the residents.

There is no single fee that applies to everyone: costs may be lower in small condominiums, while they increase in complex buildings or super-condominiums, where more elaborate coordination activities are required. It is important to distinguish between ordinary expenses (annual management, meetings, budget, ordinary maintenance) and extraordinary expenses (construction work, renovations, disputes), which require additional commitment.

A modern and digital administration, like the one we offer, allows for the optimisation of time and costs, thanks to the use of online tools, process automation, and transparent communication with the residents. This approach not only ensures a more efficient service but also helps to contain expenses in the medium to long term.

In summary, the cost of a property management service should be seen as an investment: it is not limited to covering management services, but contributes to increasing the value of the property, reducing waste, and improving the quality of life within the condominium.

Go to the QUOTES section for a free quotation

Communicating with the property manager today is much simpler thanks to the use of digital tools and direct channels designed to ensure transparency, speed, and traceability. Each resident has the option to choose the method they prefer, based on their own needs.

The main communication channels are:

• Online portal or reserved area: accessible 24 hours a day, allows you to consult documents, financial statements, minutes, and to send reports or requests directly to the administration;
• Dedicated app for smartphones: a convenient and immediate tool for receiving real-time notifications, opening support tickets, and tracking the status of your requests;
• Email and certified email (PEC): ideal for formal and traceable communications, with quick response times and certainty of receipt;
• Video call: for direct contact with the administrator or office staff in case of emergencies;
• In-person appointment: for those who prefer a face-to-face discussion, with the opportunity to discuss more complex cases or situations.

Thanks to this plurality of channels, communication between residents and the administrator becomes simpler and more transparent, reducing waiting times and fostering a constant and constructive collaborative relationship.

A "smart" condominium is a building that integrates digital tools and advanced technological solutions to enhance the daily lives of residents and make management more efficient and sustainable.

Thanks to the digitalisation of processes, communication with the administrator becomes simpler and more immediate: each resident can access documents, accounts, and minutes online, report requests or issues, and receive real-time updates. This means total transparency and less time wasted.

From an economic point of view, a smart condominium helps to reduce costs: the automation of accounting processes eliminates errors, while technological systems such as smart lighting, consumption monitoring, or photovoltaic systems contribute to controlling expenses and improving energy efficiency.

Another great advantage is scheduled maintenance: with digital tools, it is possible to plan routine interventions and monitor the condition of the systems, avoiding emergencies and extraordinary expenses.

Finally, technology makes the property more attractive and valued in the real estate market. Investing in innovation not only means simplifying daily management but also increasing the value of the assets and ensuring a better quality of life for all residents.

In a nutshell, a “smart” condominium is more efficient in terms of energy consumption and therefore costs for the owners, safer, more economical, and more sustainable: a true evolution in the way of living and managing properties.